Fire and Emergency Procedures


Remember fires take hold really quickly and clear procedures really can save lives.  Even if you suspect it is a false alarm or a fire drill you must treat every alarm with calmness & urgency.

Please ensure:-

  • you are familiar with the building layout and fire exits
  • you provide any visitors with information relating to fire exits (visitor packs)
  • you read and understand the evacuation Procedures (sheet is displayed in every room)
  • you know where the assembly points are
  • you KEEP FIRE DOORS SHUT at all times & on hearing the fire alarm CLOSE ANY WINDOWS
  • you do not re-enter the building until advised safe to do so.


In the event of an emergency evacuation the grab bag (kept in front office) will be taken out to the assembly point by the staff.  This contains all the essential information for the school & premises.

Staff should be aware of and follow the Critical Incident Emergency Plan .

Activation of the School Emergency Plan –Following the notification of an incident, the first priority is to safeguard pupils and staff and alert the Emergency Services, if required. After this Kingston’s Emergency Planning team should be informed – they can provide support, advice and organisation.

Whoever receives the notification / alert should ask for, and record, as much information as possible on the incident form.

Emergencies on Educational Visits

Where any group is on an educational visit, the group should be aware of who to contact in an emergency (Trip Co-ordinator).  There are clear guidlines/procedures for all trips/activities that take place off site and these should be strictly observed and overseen by the Trip Co-ordinator in conjuction with the Trip/Activity Leader.

The Trip Co-ordinator must have, readily available, written details of the visit, including a list of all involved, contact arrangements with the group, and contact details for parents and staff next-of-kin. It is essential that arrangements will work after hours, at weekends and during school holidays if visits are taking place at these times.

Where the group on an educational visit has an emergency their first priority is that of safeguarding the students. All emergency procedures relating to the place that they are visiting should be followed and all instructions from any emergency services.

Any injuries should be dealt with and if any students need hospitalisation a member of staff should accompany them to the hospital.

Once it is safe to do so the Trip Leader or member of staff should telephone the Trip Co-ordinator (at Malden Oaks Office) to advise them of the situation and to obtain advice on how to proceed.

Emergency School Closure

The decision to close the school will usually be taken by the Headteacher and Governors. Occasionally local and central government may also recommend this course of action (e.g. in the event of a public health incident).

Pupils and parents / carers will be notified of a school closure at the earliest possible opportunity through our Teachers 2 parents text/email system and communicated on the website.

School Site Information and Hazard Assessment

An up to date plan of the school showing location of cut off valves and switches for gas, water and electricity can be found in the ‘Grab Bag’ that is taken out with the office staff in case of emergency.

This also includes details on how to reset the fire alarm

Specific hazards or risks associated with the school:

  •  Large boiler room/machinery
  •  Regular offsite activities for students
  •  Chemicals stored – Science Room and Café Kitchen area
  •  Asbestos in building (a copy of the Asbestos plan is included within the Grab Bag).

Emergency Contacts

An emergency Contact list can be found within the school ‘grab bag’ including out of hours contact numbers for R.B.K. as the building is owned by them and they have full access.

Contact details for staff & Students are kept via Teacher2Parents system that can be accessed offsite with appropriate passwords.

Influenza Pandemic Plan

The DfE advise that

“schools should prepare for a flu pandemic as part of their general emergency planning and ensure that these are shared with staff and, as appropriate, parents”. Detailed guidance for schools on planning for a human influenza pandemic schools is available from the DfE and we would follow this in the event of this situation (it is available on their website).

Staff would still be expected to work even if the school was closed to pupils. Guidance is currently being developed by the DfE on remote learning and educating pupils during a flu pandemic for LA. Up to date information and guidance on pandemic influenza is available on the Department of Health website –

Visitors & Intruders,

All visitors to the site are requested to sign in and are issued with visitor passes. Only known personnel and those that require access to doors are issued with a swipe card. Any person who is not known and/or is not a regular visitor should be supervised at all times if students are also on site. It is the responsibility of the School Business Manager to upkeep the Central Register and any person that has not shown/logged their DBS certification on the register should not be allowed to work unaccompanied in school hours.

The front office should be made aware of any expected visitors and if any visitors are likely to be walking around or working externally on the building all staff should be informed at briefing. If visitors are to be left unaccompanied at any times the office staff will ensure that clearance has been given by SLT for this.

If staff become aware of any individual in/outside the building who is unknown and not wearing the correct ‘visitor’ identification they should, if the individual is unarmed and it appears safe to do so, ask the person who they are and escort them to the front office to obtain the correct pass/identification. If there is any doubt about safety approaching the individual then immediately alert the front office and/or the School Business Manager/Head Teacher who will take the next steps to identify the individual or decide on action to ensure staff/student welfare (including calling emergency services to remove).

Bomb Threats and Suspect Packages

In the event of a bomb threat any details of the caller / nature of the threat should be made (crib sheet provided) and communicated to SLT who will make a decision on activating the alarm to evacuate the building. Everyone will be escorted from the main assembly point further off the site (assembly point 2) to ensure a safe distance. The emergency services will be called to deal with the situation.

Any unattended packages should be treated with suspicion if not easily identified as students/staff belongings. Do not attempt to remove and alert members of the Senior Leadership who will make a decision on how to proceed.